Coversheet


City of Marquette, MI 300 West Baraga Avenue Marquette, MI 49855


Agenda Date: 10/15/2019 Consent Agenda- Roll Call Vote Utilization of State Bid pricing for Vehicle Purchase

BACKGROUND:

Annually, the State of Michigan uses competitive bidding to obtain statewide vehicle pricing, which it then offers to municipalities as part of an extended purchasing program. We have found that for those basic state vehicle configurations that closely match our needs, the City can expect to save about $3,000 per vehicle when compared to prices received through the local bidding process. There will also be a substantial savings in administrative time involved in assembling specification packages and issuing bids.

For the current fiscal year there are four vehicles which the City would benefit by purchasing with the state bid pricing. The vehicles are listed below:

· Two Police vehicles with an estimated state bid cost of $65,400 total

· Two Fire vehicles with an estimated state bid cost of $72,748 total

FISCAL EFFECT:

The Motor Pool Fund capital outlay budget for FY 2019/20 contains $164,000 for the purchase of these vehicles.

RECOMMENDATION:

Authorize City staff to utilize the State of Michigan Extended Purchasing Program pricing (MI-DEAL) to purchase two Police patrol and two Fire vehicles for an amount not-to-exceed $138,148.

ALTERNATIVES:

As determined by the Commission.

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